Grant Administrator – Resident Services


  • San Antonio, Texas

Position Summary:

The Grants Administrator facilitates Prospera’s grantmaking operations for Resident Services through all stages of the process. This position will be responsible for managing and monitoring all grants authorized by Prospera and ensuring consistent grant processing. The Grants Administrator is responsible for ensuring data integrity, designing customer support to external parties, and supporting internal staff.

Responsible for identifying grant opportunities, preparing grant applications, securing grants of all types, and managing approved grants in specified functional and program areas. The Grant Administrator will display independent judgment to determine courses of action, ability to develop and articulate presentations of facts and support conclusions and recommendations.


  • Conduct research to identify, apply for, administer, supervise, coordinate, and monitor federal, state, and local grants or loans in accordance with applicable standards, regulations, and guidelines.
  • Oversee overall grants flow process, document procedures, and manage all aspects of process implementation.
  • Administer all components of the grants cycle, including application processes, database management, grant review, grant documentation, and grant compliance.
  • Provide accurate grant data / information to Prospera leadership, as well as other internal and external stakeholders.
  • Prepare relevant grant docket materials for Board, committees, staff, and other audiences.
  • Provide clear, concise instruction on grants administration policies and procedures to both grantees and staff.
  • Analyze budget and expenditure reports and ensure compliance with IRS and foundation-specific regulations for assigned grants.
  • Oversee standard terms and conditions for grant award letters and agreements.
  • Assist with required research pertinent to grant due diligence, ongoing review, and close-out analyses.
  • Lead the development of responses to Requests for Proposals, foundation, and philanthropy grants.
  • Prepare and manage resident success stories for Board, committees, staff, and other audiences.


  • Excellent customer service skills.
  • Excellent written and oral communication skills; exceptional interpersonal skills, a focused listener.
  • Advanced MS Office skills.
  • Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Ability to take initiative and manage projects assigned through completion with minimal supervision.
  • Ability to work effectively independently and as a highly resourceful team player under pressure and within deadlines.
  • Creative and innovative thinker, who actively presents new opportunities, proposes solutions, and recommends best practices.
  • Ability to anticipate challenges and effectively resolve potential issues through creative problem solving.
  • Ability to work creatively and with flexibility in a fast-paced environment while maintaining high work standards.
  • Ability to develop rapport and create trust.
  • Exhibit a positive attitude and professional demeanor.


  • Bachelor’s degree required.
  • 2+ years of applicable grant administration experience required.
  • Experience in foundations, nonprofits, or the private sector, highly desirable


  • Able to sit and work at a computer for extended periods of time.
  • Able to stand and walk for extended periods of time from place to place, either indoor or outdoor.
  • Able to stoop, kneel, bend at the waist, and reach daily.
  • Ability to lift up to 25 pounds.
  • The mental work demands include regular attendance, working well with others, verbal contact with others, noise and occasional travel by conventional means including motor vehicle and the like within the Prospera’s regions and other locations as required.



We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.[/mk_custom_list]